This Notice describes how medical information about you may be used and disclosed and how you can get access to this information.  Please review it carefully.

By law, Project Access (PA) is required to protect the privacy of your health information. PA is required to give you this Notice to tell you how it  may use and disclose (give out) health information that it maintains about you.  PA is also required to adhere to the Notice currently in effect.

Project Access must disclose your protected health information:

  • To you, to someone you designate, or someone who has the legal right to act for you (your personal representative);
  • To the Secretary of the Department of Health and Human Services, if necessary, to make sure your privacy is protected; and
  • Where required by law.

Project Access has the right to use and give out your protected health information for treatment, payment or health care operations. For example:

  • PA may use your protected health information to arrange health care for you;
  • PA may use your protected health information to pay
  • PA may use your protected health information to make sure you get quality health care.

Project Access may use or give out your protected health information for the following purposes in limited circumstances:

  • To State and Federal agencies that have the legal right to receive data;
  • For public health activities (such as reporting disease outbreaks);
  • For government health care oversight activities (such as fraud and abuse investigations);
  • For judicial and administrative proceedings (such as in response to a court order);
  • For law enforcement;
  • For research studies that meet all privacy law requirements (such as research related to the prevention of disease or disability);
  • To avoid a serious and imminent threat to health or safety;
  • To contact you about new or changed benefits;
  • To create a collection of information that can no longer be traced back to you (such as for making decisions about additional services we may want to evaluate);
  • To share information with business associates who perform certain duties on PA’s behalf, such as  making appointment reminders or sending correspondence

By law, we must have your authorization (written permission) to use or give out your medical information for any purpose that isn’t set out in this Notice.  You may revoke (take back) your written permission at any time, unless PA has already acted based on your permission.

By law, you have the right to:

  • See and get a copy of your protected health information held by Project Access;
  • Request your protected health information be amended if you believe that it is wrong or if information is missing;
  • Get a list of those who have accessed your health information, as required by law;
  • Ask Project Access to communicate with you in a different manner or at a different place (for example, by sending materials to a post office box instead of your home address);
  • Ask Project Access to limit how your protected health information is used and given out to pay your claims;
  • Get a letter that tells you about any breach of your protected health information;
  • Get a separate paper copy of this Notice;
  • File a complaint with the Secretary of the Department of Health and Human Services (HHS).
  • Speak to the Privacy Officer about any questions, concerns, exercising your privacy rights or to make a complaint about the PA’s privacy practices. The Privacy Officer can be reached by calling (512) 206 1112.


Project Access reserves the right to change the terms of the Notice and to make the new Notice effective for all the protected information maintained.  A revised Notice will be posted on Project Access’ web site no later than the date on which it becomes effective.  The effective date of this Notice is May 30, 2016.